A finding aid is a resource that contains contextual and structural information about a collection of records within an archive.
Finding aids place archival resources in context by including information about the collection, such as:
Typically, archival collections are described from general to specific, starting with the whole (collection), then proceeding to the components (series, subseries, folders, and items).
A place where things can be stored and maintained, including any type of organization that holds documents, including business, institutional, government archives, and manuscript collections.
A set of archival or manuscript materials that share the same provenance or were created in the same administrative unit.
A group of similar records that are arranged according to a filing system and that are related as the result of being created, received, or used in the same activity.
A body of documents within a series readily distinguished from the whole by filing arrangement, type, form, or content.
A group of documents related by use or topic, typically housed in a folder (or a group of folders for a large file).
Here are a few terms that you will encounter while browsing in ArchivesSpace:
Where a user can access the bulk of information about the intellectual and physical characteristics of archival materials, as well as information about creators and topics.
The components of a Resource Record that correspond to various levels of archival description, such as the "Series", "File", or "Item" levels. Archival objects can be intellectual entities, such as "Series" and "Sub-Series", or the archival materials, themselves, described at the "File" or "Item" level.
Used for both born-digital and digitized materials and includes the metadata record, content file(s), and a link or digital wrapper.
An Identification number assigned to resource, accession, and digital object records that uniquely identifies the object within the repository. This is also known as the Collection Number.
Finding aids in ArchivesSpace are divided into three sections:
Search our finding aids to discover our unique archival collections.
Thank you to the MIT Department of Distinctive Collections Processing Team for allowing us to copy their Using MIT ArchivesSpace guide.